25.07.2024

25 Word secrets to make your job easier

We tell you how to automate the routine and speed up text formatting in the macOS and Windows versions of the editor. -rabotu-4f203b0.jpg” alt=”25 Word secrets that will make your work easier” />

1. Insert date and time ” alt=”25 Word secrets to make your job easier” />

To quickly insert today's date, month, and year, use the keyboard shortcut Shift + Alt + D on Windows and Shift + Option + D on macOS. The date will be displayed in the format DD.MM.YYYY.

The same operation can be done with time using the combination of Shift + Alt + T on Windows and Shift + Control + T on macOS.

2. Quick case change

25 Word secrets to make your job easier

For those who do not yet know the blind typing method, Caps Lock can play a cruel joke. If you accidentally turn it on and do not look at the screen in time, you risk typing a decent piece of text that will have to be deleted and rewritten from scratch due to one unsuccessfully touched key. But by selecting the desired fragment of the document and pressing Shift + F3, you can easily change the case from capital to lowercase.

3. Moving cursor across words

When you control the cursor with the arrow keys on your keyboard, it moves one character at a time. To “speed up” the movement, hold down the Ctrl key in Windows or Option in macOS together with the arrow – the cursor will jump from word to word.

4. Moving List Items alt=”25 Word secrets to make your job easier” />

If you want to change the order of list items, you don't have to cut them from one place and paste them into another. Instead, just select the content of the item you want to move, press Shift + Alt on Windows and Shift + Control on macOS, and then move the item to the desired position using the arrow keys on your keyboard.

5. Selecting several individual fragments of text jpg” alt=”25 Word secrets to make your job easier” />

A very useful feature that allows you to highlight inconsistent pieces of text. Hold Ctrl on Windows or Command on macOS and select the desired parts of the document with the mouse.

6. Clipboard

25 Word secrets to make your job easier

Word remembers everything you copy, and any of these items can always be found in the extended clipboard (Windows only). It is called by clicking on the button of the same name and may contain a history for the entire time of work until you edit the document and did not close it.

If you enable the corresponding option in the “Options” menu of the clipboard, it can be quickly called by double-clicking Ctrl + C.

7. Quick Screenshot

25 Word secrets to make your job easier

If you are writing a manual or a review of a service and you need to insert a screenshot into the text, this is very easy to do using a standard tool. Click on the camera button on the “Insert” tab and Word will show all active windows. By clicking on any of them, a snapshot of the selected window will be automatically added to the document.

8. Inserting numbers in words

25 Word secrets to make your job easier

If there are a lot of amounts in the document that need to be duplicated in words, one trick will greatly simplify the work. Press Ctrl + F9 on Windows and Fn + Option + F9 on macOS, and when the curly braces appear, type in a number using this syntax: =4589*cardtext. Then press F9 on Windows and Fn + Option + F9 on macOS and the number after the equal sign will be spelled out.

9. Hyphenation

25 Word secrets to make your job easier

Hyphenation will improve readability and also get rid of long blank spaces between words. You can arrange them yourself or trust the computer. To do this, go to the Layout tab (Windows) or Page Layout tab (macOS), click Hyphenation, and select the Auto option.

10. Non-breaking spaces

Sometimes, when transferring, initials are cut off from surnames or units of measurement from numbers. In such cases, so that the readability of the document does not suffer, it is convenient and correct to use non-breaking spaces. Thanks to them, words and other elements of the text “stick together” and will never end up on different lines. To do this, instead of the usual space, use the combination Ctrl + Shift + space in the right places.

11. Watermark

25 Word secrets to make your job easier

You can add a watermark to each page to further protect the contents of your document. Click the Design tab and select Watermark (Windows) or Design→Watermark (macOS) and set the options you want. You can choose text in a standard design from ready-made templates, or add your own, or set a picture as a watermark.

12. Repeat previous command

If you press F4, then Word will duplicate the last action you took in the document. This can be text input, consecutive deletion of several lines, applying styles to different fragments, and much more.

13. Emphasis

25 Word secrets to make your job easier

Putting emphasis in Word is easy. In Windows, to do this, place the cursor after the letter that should be accented, and, while holding down the left Alt key, enter 769 from the additional numeric keypad. If it doesn't work, make sure you enable the Num Lock key.

On macOS, you must first add the Unicode Hex layout by going to Settings → Keyboard → Input Sources. Then place the cursor after the stressed vowel and hold down Option and type 0301.

14. Ribbon customization

25 Word secrets to make your job easier

The top ribbon with buttons in Word has very flexible settings. To get to them, follow the path from the File menu → Options → Customize Ribbon on Windows or from the Word menu → Options → Ribbon and Panel on macOS. Here you can bring to the panel the functions you need that were not there before, and remove those that you do not use. Moreover, you can delete or create your own tabs with different commands.

15. Quick Selection

25 Word secrets that will make your work easier

We often use drag and drop to select text. But it is much faster and more accurate to act with clicks: a double click will select a word, and a triple click will select the entire paragraph.

Also, clicking on the numbering or list markers will select only them and allow you to change numbers or symbols separately from the paragraph text, for example, to set special formatting.

16. Selecting a large piece of text

To quickly select a whole page or several pages of text, place the cursor at the beginning of the desired fragment and click with the mouse while holding Shift at the end.

17. Moving quickly through a document

Navigating through a document is greatly accelerated by several combinations:

  • Ctrl + Page Down on Windows and Command + Page Down or Command + Fn + Down Arrow on macOS for next page;
  • Ctrl + Page Up on Windows and Command + Page Up or Command + Fn + Up Arrow on macOS – previous page;
  • Ctrl + up arrow on Windows and Command + up arrow – previous paragraph;
  • Ctrl + down arrow on Windows and Command + down arrow – next paragraph;< /li>
  • Ctrl + Home on Windows and Command + Home or Command + Fn + Left Arrow on macOS – go to the beginning of the document;
  • Ctrl + End on Windows and Command + End or Command + Fn + Right Arrow on macOS go to the end of the document.

18. Inserting a new page

Instead of frantically pressing Enter until the cursor moves to the next sheet, it's faster, more convenient and, importantly, more correct to add a page using the break function. To do this, just press Ctrl + Enter on Windows and Command + Enter on macOS.

19. Changing the default save folder

25 Word secrets to make your job easier

By default, Word saves all files to the cloud. To change this, press F12, click on the “Tools” button and select “Save Options”, and then specify the desired folder in the “Default Local File Location” item. In the same menu, you can set the default document format, autosave options and other settings.

20. Clean up formatting

In order to return the text to its original formatting, you need to press the key combination Ctrl + spacebar. After that, the default settings will be applied to the selection.

21. Word as task manager jpg” alt=”25 Word secrets to make your job easier” />

If you're a big fan of Microsoft and Word in particular, you can even use it as your task manager. True, you will have to try a little to get started.

Turn on the “Developer” tab in the settings of the top ribbon, as described above. Go to the section that appears and click on the “Checkbox” element to start adding checklist items with checkboxes.

22. Vertical selection of text

25 Word secrets to make your job easier

Text in Word can be selected line by line not only horizontally, but also vertically. To do this, hold Alt and use the mouse cursor to select the desired fragment.

23. Password locking a document

25 Word secrets to make your job easier

To protect a document with a password, on macOS go to the “Review” tab and select the “Protect Document” option, on Windows – go to the menu “File” → “Details” → “Protect Document”. However, remember that if you forget your password, then there is no way to recover it.

24. Subscript and Superscript

25 Word secrets to make your job easier

Documents with formulas or auxiliary indexes often require superscript text, such as for math degrees. You can do this by pressing Shift + Ctrl + = on Windows and Shift + Command + = on macOS. To enter subscripts, use Ctrl + = on Windows and Command + = on macOS.

25. Quick launch of Word

The fastest way to open Word on Windows from the keyboard is to press the Win key and type W. Since the application will be the first in the list of prompts, all that remains is to press Enter.

In macOS, the principle the same: call Spotlight with a combination of Command + space (Option + Command + space), type W and press Enter.