by To make it easier to choose, we paid attention to their interesting features and unique features. oblegchat-zhizn-vashej-komande-39b83b3.jpg” alt=”15 task management systems that will make life easier for your team” />
Ekaterina Severnaya Writer and content marketer.
YouGile
Project management system with a focus on communications. Most suitable for the operational management of companies in the field of construction and production.
- Chat in each task. When clicking on a card, the user first of all gets not into the description, but into the mini-messenger. There you can communicate with colleagues using emojis and mentions.
- Dashboards.They help to monitor everything that happens in the company. To do this, suitable filters are set, and the necessary cards are displayed in a separate column. For example, this is how you can collect tasks marked “Important” in order to control their execution.
- Mirror columns. You can make an exact “mirror” of any column and place it in different projects. All actions in the parent option will be repeated in real time in the new ones. This is a convenient way to communicate between departments.
- Personal planner.The function is not unique, but well thought out. In addition to the usual agile boards for the team, there are blocks “My tasks” and “Alien tasks”. With their help, it is easy to understand what is entrusted to you and what you have instructed. You can also create private tasks, mark favorites, and sort everything differently.
- Boards accessible by link. You can invite an unlimited number of users to any board without registering in the system and configure their rights . For example, allow you to create tasks and chat in their chats. It creates space for new ideas. So, for b2b it is easy to organize a collection of opinions or even a compact help‑desk.
- The system of rights based on the role model. Usually they are set at the team level, but here you can create absolutely any role yourself and allow or prohibit more than 30 actions. Convenient for large companies: it's easy to create unique roles for different employees and positions.
YouGile →
YouGile MobileYougilePrice: Free alt=”15 task management systems to make life easier for your team” />
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< p class="appbox__browser-logo-text appbox__browser-logo-text-price" data-v-18b540be>Price: Free
YouGile MobileYouGilePrice: Free
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Price: Free
Trello
Very popular scheduler and task tracker best suited for creative teams and smaller teams.
- Workspaces. Users have been asking for this feature for a long time, and it's finally done. Boards can now be grouped and distributed across workspaces. This means it's easier to clean up.
- Automate.You can set up automatic actions with cards under certain conditions. For example, on Mondays, sort tasks by priority. Or each time a task is dragged to the Done column, label it Done. The function saves time quite well.
- Templates. There are ready-made options for different departments and purposes: for personal affairs, for the marketing team, for designers, technical support, sales, personnel management and more . They help to build processes at the beginning of work.
- Mail integration.Each card has an email address, and you can leave comments directly from the email without authorization in the system.
- Chronology. The timeline displays all the relationships between team members. You can break the work on the project into stages and control each of them in order to evenly distribute the workload in the team.
- Data visualization in the “Panel”. Key indicators are presented in the form of charts and dashboards. This allows leaders to quickly see how tasks are progressing and how busy the team is.
Trello →
TrelloTrello, Inc.Price: Free
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Price: Free
TrelloTrello, Inc.Price: Free
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Price: Free
Bitrix24
It is more of a corporate portal for large teams. The system is tailored for sales and marketing departments, more often used as CRM.
- CRM system.There are cards, history, transaction control, telephony, call recordings, setting up lead stages, processing leads from the site, and so on. Thanks to this, it is much more convenient to manage clients.
- A landing page builder with its own CMS and an email newsletter builder. They allow you to work in one place and refuse third-party tools.
- End-to-end analytics. Thanks to it, marketers can calculate ROMI directly in Bitrix24, the effectiveness of advertising on different sites: from Yandex.Direct and Google Ads to various social networks.
- < strong>Calls and communications.There are audio and video calls, group and personal chats, call tracking, SMS messaging. Everything works flawlessly, no worse than in instant messengers.
- Cloud storage. Files and documents can be easily edited right in the system.
- Groups. They can be created on different topics and areas of work, make folders inside, store files in them and communicate.
- Contact Center.Bitrix24 is integrated with mail, instant messengers and social networks. There is telephony, online chat, as well as statistics of dialogs and calls – with the number of requests and the percentage of satisfied customers.
Bitrix‑24 →
Bitrix24 for work and businessBitrixPrice: Free
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Price: Free
Bitrix24Bitrix Inc.Price: Free
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Price: Free
Asana
A system for planning, operational management and task management. Best for small teams: web studios, agencies, and marketing departments.
- Flexible settings of tasks. You can mark them with any tags, highlight them in different colors, add pictures to the cover of the card and make a list of subtasks. What is there. You can also set up animations, such as flying unicorns, as a reward for completing tasks.
- Milestones. They indicate the achievement of an intermediate result, which can be used to judge the success of the project as a whole. This feature helps you visually mark key milestones so you can better keep track of what's going on.
- Work at the project level. They can be copied, exported, made into templates and synchronized tasks.
- Dashboard. You can see all the important things in real time project data. A ready-made set of charts is easy to customize.
- Goals.They can be specified ahead of time and linked to a workflow to track progress later. Goals should be specific and measurable, such as “grow company turnover to 10 million.” They help connect business strategy with daily tasks and show employees that their work affects the entire company.
- Files. In a separate tab, you can view all the documents attached to the project. Very convenient, because all important files have a magical property to be lost.
Asana →
Asana: Work in one placeAsana, Inc.Price: Free
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Price: Free
Asana: work all in one placeAsana, Inc.Price: Free
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Price: Free
Todoist
The system is designed to compose personal to-do lists. However, small teams can also use Todoist as a task tracker.
- Priority levels. Tasks with the highest priority are automatically moved to the top of the daily to-do list.
- < strong>Karma.For each task completed on time, the employee receives karma points. The more points, the higher the level and status. The game element motivates and increases efficiency.
- Progress visualization. You can set goals for the day or for the week and then track your progress using graphs. They will show how many tasks have been completed and which projects have been spent more time.
- Quick add.This feature automatically recognizes what a person wants and offers the right data. For example, you can enter “tomorrow at 15:00” or “every Monday starting September 1” in the task deadline, and the system will automatically set the required dates.
- Flexible filters. The application remembers search history and allows you to instantly find tasks by the specified parameters. For example, displays all to-do lists for today with the tag @email.
Todoist →
Todoist: to-do list and tasksDoistPrice: Free
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Price: Free
Todoist: To Do ListDoist Inc.Price: Free
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Price: Free
Wrike
A management system that allows you to create and maintain large-scale projects with a multi-level hierarchy. Ideal for large teams.
- Artificial intelligence elements. Neural networks are able to predict potential delays in the project and warn users if there is a risk of overstaying the deadline for a task. To do this, AI evaluates the complexity of the project, the number of completed and overdue tasks, the number of performers, and even the previous activity of employees.
- Ready-made project templates.There are more than 15 of them, they are tailored for different purposes, commands and processes.
- Mass editing. Allows you to make changes to several tasks and subtasks at once. Very convenient when there are a lot of tasks.
- Parallel editing of documents. You can edit and make notes in Word and Excel files simultaneously with colleagues right in the system interfaces in real time.
- Report builder.It helps to visually display the status of projects and all data on them. There are customizable templates.
- Workload Schedules. Shows each employee's hours, priorities, and availability. It immediately becomes clear who is freer at a particular moment.
- Guest access. This is convenient when working with contractors and clients. For example, it is possible to set up guest approval of tasks and projects from the customer.
Wrike →
Wrike – Project ManagementWrike Inc.Price: Free
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Price: Free
WrikeWrike Inc.Price: Free
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Price: Free
Monday
Popular system for departments sales and marketing, often used as a CRM and sales funnel tool.
- Board and task templates. There are more than 200 of them, each tailored for a specific purpose.
- Guest access. It can be issued to contractors, freelancers, and clients.
- Infoboxes.Cards make it easy to store important files, leave notes, and keep everything you need close at hand.
- Automation. For any ongoing process, you can set up actions that will be performed regularly. For example, sending emails instantly when a deadline is reached, or automatically transferring completed tasks to another column on the board.
- Thoughtful dashboards.They can be public or private, links to them can be shared with colleagues and guests. On one dashboard, you can collect and visualize data from several boards at once – from 5 to 50.
- Collaboration with documents. They can be collectively supplemented or corrected using Workdocs. This special format also allows boards and dashboards to be embedded in documents.
Monday →
monday.com: Collaboration Managementmonday.comPrice: Free -zhizn-vashej-komande-998fdc3.png” alt=”15 task management systems to make life easier for your team” />
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Price: Free
monday.commonday.com Ltd.Price: Free
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Price: Free
Jira
A very popular system that is commonly used for code work and as a bug tracker. Suitable for teams from 100 people.
- Modules for different teams. Of course, primarily for developers: Scrum, Kanban, Basic software development. But there are also modules for sales and marketing departments: Process management, Project management, Task management.
- Jira Software applications. More than 3,000 applications are easily integrated into the system. With their help, Jira can be customized individually for the tasks of a particular team.
- Working with code in tasks. By integrating with Bitbucket source code hosting, programmers can write code and discuss it within tasks.
- Confluence module. A convenient way to maintain documentation. You can organize information such as frequently used forms and registries and control versions.
- Create issues directly from the support chat.Because of this feature, the system is often used as a bug tracker: it is easy to fix problems and start solving them right away.
- 16 types of reports. Burndown charts (to see progress towards the sprint goal) and team speed, sprint and user workload reports, control chart, and so on.
- Roadmaps. Allow you to create a detailed plan both within one team and for several at once.
Jira →
Jira Cloud by AtlassianAtlassianPrice: Free
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Price: Free
Jira Cloud by AtlassianAtlassianPrice: Free
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Price: Free
Pyrus
A task management system tailored for document management. Useful for accountants and consulting companies.
- Document routing.You can set a specific path for approving the paper, getting to know it and sending it for signature. The route is automatically adjusted depending on the type of document, department, contractor and other conditions.
- Pre-made forms for tasks and documents. For example, an invoice or a lease.
- Document card. Attached to each paper and allows you to leave comments and discuss work issues.
- Chatbots. They perform routine tasks, for example automatically generate a payment order when agreeing on a payment.
- Document templates with autocompletion.Organization and employee data is pulled automatically.
Pyrus →
Pyrus – Business AutomationSimply Good SoftwarePrice: Free< p>
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Price: Free
Pyrus TeamworkSimply Good SoftwarePrice: Free
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Price: Free
PlanFix
Project management system with CRM and electronic document management. Suitable for accounting and sales departments.
- Contact handling.The system accumulates all external communications with clients: emails from mail, messages from instant messengers, orders from the site, comments from social networks.
- Guest access. Clients, contractors and freelancers receive limited rights and can work in the system.
- Day Planner. You can schedule work hours, create an hourly schedule and sort tasks by priority.
- Automatic scripts. They can be created at the project or task level and immediately define the conditions, such as the time and events under which they will be launched.
- Bulk editing. Some parameters in projects and tasks can be changed immediately groups.
“PlanFix” →
PlanfixPlanfix Inc.Price: Free
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Price: Free
PlanfixPlanfix Inc.Price: Free
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Price: Free
GanttPro
The system is based on the Gantt chart and the principle of data visualization. Suitable for IT companies, consulting and construction firms, marketing departments.
- Manage project resources. Directly on the Gantt chart, they can be distributed among different tasks and calculate the cost of completing the task.
- Project budget. The system automatically calculates costs based on payment units, type of resource, and duration of work on the task.
- Access by link.Any diagram can be shared by creating a public link to it.
- Export diagrams. They are saved in different formats: PDF, PNG, XLSX, XML.
- Automatic planning. When adjusting tasks, the system will automatically recalculate all indicators, as well as determine new deadlines.
- Ready-made templates. Moreover, as for individual projects, and for task blocks.
GanttPro →
GanttPROXB SoftwarePrice: Free
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Price: Free
GanttPROXB Software Ltd .Price: Free
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Price: Free
Yandex.Tracker
Alternative to Jira for developers. Also suitable for HR and design offices.
- Task queues. Tasks can be grouped not by departments or projects, but collected in queues. For example, if the marketing and sales departments work together on a project, their tasks can be turned into a separate queue with its own cycle – a workflow.
- Ready-made solutions for different departments.There are sprints for development, dashboards, charts and boards for marketing, collaboration with documents for accounting, and so on.
- Automation. Done quite original. So, there are triggers, or automatic actions with tasks that occur when a number of conditions are met. And also – auto-actions that are performed at a specified time, and macros that the user himself runs.
- Team assessment of tasks.Each participant submits his assessment, and then they are synchronized and displayed in one general. The function helps to better distribute the load.
- A task burning chart. Allows you to understand the speed at which they are being completed and see how much is left to do within one sprint. Useful to understand whether the team will have time to finish the work on time.
- Workflow automation. For example, you can redirect all requests from mail or forms on the site to the system.
- Data protection.You can put a lock on any project and hide it from the client, contractor or colleagues from another department. Well, or you can list by name which employees have access.
- Project reports. You can calculate the amount of money spent on each and compare which took more time and money .
- Comparison of plan and actual. Shows how much money was planned and spent in the end.
- Guest access. To the system convenient to invite customers, contractors and freelancers to collaborate on projects.
- Storage. File system with document binding to tasks. There are security settings and backup.
- Contact database. Contains all information about employees and clients.
- Accounting for time and money. You can calculate the cost of each project and find out how many working hours were spent on it.
- Invoicing. They are created in the system and sent to customers directly from it. You can also set up automatic reminders for those who have not paid their bills.
- Shared notes. Employees can edit the same document at the same time.
- Calendar. Useful because it allows you to create different types of events, color them, set up recurring tasks and share with colleagues.
- Budget reports. Time tracking functions help you create detailed tables.
- CRM. There are all the possibilities for managing the customer base, processing applications and accepting payments. You can build full-fledged sales funnels. It's easy to combine the work of sales and marketing departments in one system.
- Work with documents. You can do everything from invoicing to reconcile payments.
- Hierarchy of tasks. You can create multi-level projects with subprojects, subtasks, milestones and tasks.
- Integration with WhatsApp. All correspondence is duplicated in the client card in CRM. The manager can communicate with the customer or the buyer directly in the system.
- Video conferencing. Protected by end-to-end encryption and work no worse than third-party applications.
- Automate work with documents.When adding a payer, the details are automatically filled in. There are document templates and deal scripts.
< /ul>
“Yandex.Tracker” →
Yandex TrackerYandex AppsPrice: Free
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Price: Free
Yandex TrackerYandex LLC Price: Free
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Price: Free
Worksection
Project management system for web studios, marketing and design agencies. Convenient for working with external contractors and clients.
Worksection →
< p>
WorksectionWorksection™Price: Free
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Price: Free
WorksectionValeriy GalyantPrice: Free
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Price: Free
ActiveCollab
An alternative to Jira. This is a task management system for the development department as well as creative teams.
ActiveCollab →
ActiveCollab: Work ManagementA51 DOOPrice: Free
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Price: Free
ActiveCollab: Work ManagementA51 DOOPrice: Free
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Price: Free
Megaplan
This is more of a CRM than a project management system, but task tracking is also in it eat. Suitable for maintaining a client base in the sales department.
Megaplan →
CRM Megaplan: online businessMegaplanPrice: Free< p>
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Price: Free
CRM Megaplan: online businessMegaplanPrice: Free
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